Destination Wedding Client Service Agreement

<wedding date>

Parties:

Known as  "Vendor"

Vagablonde Travel

Agent Email: 

346-351-5739

and

Known as "Client"

Bride's First Name:

:Bride's Last Name:

Groom's Fist Name:

Groom's Last Name:

Client's Email:

Client's Number:

Collectively, all of the above people or businesses entering this Agreement will be referred to as the "Parties."

Purpose of the Agreement

Client wishes to hire Vendor to provide services relating to Client’s Destination Wedding as detailed in this Agreement. Vendor has agreed to provide such services according to the terms of this Agreement.

Terms

Services

Vendor shall provide Client with the following services and/or products ("Services"): Insert Package

Fizz Package - $500

• Destination and resort guidance
• Group rate negotiation and contracting
• Room block coordination, including full transparency using Google Sheets for the entirety of the planning process
• A dedicated team that will work side-by-side your guests to through the entire booking and travel process.
• Easy identifiable welcome signage at the airport custom to your wedding for your guests using our transportation team
• Appy Couple platform loaded with your travel details 
• Virtual real time travel documents using UMapped app

Spritzer Package - $1,000

All inclusions of the Fizz Package plus the following:

• $1,000 air credit for the bride and groom with 75 booked room nights
• Complementary limo upgrade for the bride and grooms transportation when booking private van
• Moët & Chandon Champagne included with your limo on arrival
• Vagablonde Travel branded welcome bags at the airport filled with 1 water and welcome card per person for arrival transportation
• $100 spa certificate for the bride and groom

Rose Package - $2,000

All inclusions of the Spritzer package plus the following:

• Vagablonde Travel branded welcome bags at the airport filled with 1 water, 1 beer per person and welcome card per person for arrival transportation
• Moët & Chandon Champagne for 1 other vehicle on arrival
• One Bon Voyage Box sent to every room booked filled with pre travel contents like sunscreen, luggage tags, artisan gifts for your destination, branded wedding gifts, and more ! Contents subject to change
• $200 spa certificate for the bride and groom

Champagne Package $3,500

All inclusions of the Rose package plus the following:

• Moët & Chandon Champagne for 3 other vehicles on arrival
• A member of Vagablonde Travel will accompany you to personally welcome and greet your guests at the hotel. All travel expenses are covered in this package. A Vagablonde Travel concierge table will be available on property until every guest is settled
• $400 spa certificate for the bride and groom

Delivery of Services.Vendor will provide all Services by unless otherwise specified in this Agreement.  When the provided Services are tied to the number of guests that Client expects to attend Client's wedding or other event, Client agrees to notify Vendor with an accurate guest count. Should guest count exceed 75 guests, client agree to an additional $500 one time fee.

Cost, Fees and Payment

Cost.The total cost ("Total Cost") for all Services is <Insert Total Amount> due in full by <Due Date>. Client shall pay the Total Cost to Vendor as follows:

All payments for selected package are non-refundable. At a minimum, Client agrees that the 50% retainer fee fairly compensates Vendor for committing to provide the Services and turning down other potential projects/clients.

Exclusivity

Exclusivity.Client understands and agrees that he or she has hired Vendor exclusive of any other service provider. In order to provide a high level of satisfaction and quality of service, no other service providers, other than any assistant or third party that Vendor hires to complete the Services outlined in this Agreement, are permitted to provide the same or similar services or products, paid or unpaid, at the locations and dates specified in this Agreement.

Intellectual Property

Copyright Ownership. In the event that any copyrighted work(s) are created as a result of the Services provided by Vendor in accordance with this Agreement, Vendor owns all copyrights in any and all work(s) it creates or produces pursuant to federal copyright law (Title 17, Chapter 2, Section 201-02 of the United States Code), whether registered or unregistered. Any and all products, whether tangible or intangible, produced or created in connection with, or in the process of fulfilling this Agreement, are expressly and solely owned by Vendor and may be used in the reasonable course of Vendor’s business.

Permitted Uses of Product(s).Vendor grants to Client a non-exclusive license of product(s) produced with and for Client for personal use only so long as Client provides Vendor with attribution each time Client uses Vendor’s property. Personal use includes, but is not limited to, use within the following contexts:

1. In photos on Client’s personal social media pages or profiles; or
2. In personal creations, such as a scrapbook or personal gift; or
3. In personal communications, such as a family newsletter or email or holiday card.

Artistic Release

Style.Client has spent a satisfactory amount of time reviewing Vendor’s work and has a reasonable expectation that Vendor will perform the Services in a similar manner and style unless otherwise specified in this Agreement.

Consistency.Vendor will use reasonable efforts to ensure Client's desired Services are produced in a style and manner consistent with Vendor's current portfolio and Vendor will try to incorporate any reasonable suggestion made by Client. However, Client understands and agrees that:

1. Every client and wedding is different, with different tastes, budgets, and needs.
2. Dissatisfaction with Vendor's aesthetic judgment or artistic ability are not valid reasons for termination of this Agreement or request of any monies returned.

Limit of Liability

Maximum Damages.Client agrees that the maximum amount of damages he or she is entitled to in any claim relating to this Agreement or Services provided in this Agreement are not to exceed the Total Cost of Services provided by Vendor.

Loss of Product.In the event that any or all product(s) are lost, such as damage to or loss of a component of the product necessary for final delivery, Vendor shall refund Client a pro-rated portion of the Total Cost based on the amount of Services that were completed/provided against the amount of Services that were agreed to be completed/provided.

Indemnification.Client agrees to indemnify, defend and hold harmless Vendor and its affiliates, employees, agents and independent contractors for any injury, property damage, liability, claim or other cause of action arising out of or related to Services and/or product(s) Vendor  provides to Client.

Cancellation, Rescheduling and No-Shows

Cancellation, Rescheduling of Services or No-Show Client. If client desires to cancel Services, reschedule Services, or if it becomes impossible for Vendor to render Services due to the fault of the Client or parties related to Client, such as failure of the Destination Wedding to occur or failure of one or more essential parties to the Destination Wedding to show up in a timely manner, Client shall  provide notice to Vendor as soon as possible via the Notice provisions detailed in this Agreement. Vendor has no obligation to attempt to re-book further Services to fill the void created by Client’s cancellation, rescheduling, no-show or if it becomes impossible for Vendor to provide the Services due to the fault of Client (or parties related to Client), and Vendor will not be obligated to refund any monies Client has previously paid towards the Total Cost.  Client is not relieved of any payment obligations for cancelled Services, rescheduled Services, failing to show up for the Destination Wedding or should it become impossible for Vendor  to provide the services due to the fault of Client (or parties related to Client) unless the Parties otherwise agree in writing.   For instance, if Vendor is able to secure another, unrelated client for <wedding date>, then Vendor may choose, at its sole discretion, to excuse all (or a portion of) Client's outstanding balance of the Total Cost. 

Impossibility

Force Majeure.Notwithstanding the above, either party may choose to be excused of any further performance obligations in the event of a disastrous occurrence outside the control of either party, such as, but not limited to:

1. A natural disaster (fires, explosions, earthquakes, hurricane, flooding, storms or infestation); or
2. War, Invasion, Act of Foreign Enemies, Embargo, or other Hostility (whether declared or not); or
3. Any hazardous situation created outside the control of either party such as a riot, disorder, nuclear leak or explosion, or act or threat of terrorism.

Failure to Perform Services.In the event Vendor cannot or will not perform its obligations in any or all parts of this Agreement, it (or a responsible party) will:

1. Immediately give Notice to Client via the Notice provisions detailed in this Agreement; and
2. Issue a refund or credit based on a reasonably accurate percentage of Services rendered; and
3. Excuse Client of any further performance and/or payment obligations in this Agreement.

General Provisions

Governing Law.The laws of Texas govern all matters arising out of or relating to this Agreement, including torts.
Severability.If any portion of this Agreement is deemed to be illegal or unenforceable, the remaining provisions of this Agreement remain in full force.

Notice.Parties shall provide effective notice (“Notice”) to each other via either of the following methods of delivery at the date and time which the Notice is sent:

1. Email
   1. Vendor's Email: <Agent Email>
   2. Client Email: <Client Email>

Merger.This Agreement constitutes the final, exclusive agreement between the parties relating to the Destination Wedding and Services contained in this Agreement. All earlier and contemporaneous negotiations and agreements between the parties on the matters contained in this Agreement are expressly merged into and superseded by this Agreement.

Amendment.The parties may amend this Agreement only by the parties’ written consent via proper Notice.