Traces of Sunlight Travel

Terms & Conditions – Fort Myers Beach & Murder Mystery Experience

By submitting payment for this experience, you acknowledge that you have read, understand, and agree to these Terms & Conditions in their entirety. Submission of payment constitutes a legally binding agreement.

1. Booking & Participation Policy

All curated group activities associated with this experience must be booked directly through Traces of Sunlight Travel.

Only confirmed and paid clients through Traces of Sunlight Travel may participate.

Activities or accommodations booked independently are not permitted for participation in group-curated events.

All payments are non-transferable.

2. Billing Disclosure & Charge Authorization Acknowledgment

By submitting payment, you acknowledge that multiple charges may appear on your bank or credit card statement.

Charges may reflect:

• Traces of Sunlight Travel – for professional planning, coordination, hosting, and curation fees
• Individual third-party vendors (hotel, transportation provider, Murder Mystery Dinner Train operator, etc.) for tickets and reservations

This is normal and expected.

By submitting payment, you:

• Authorize all outlined charges
• Acknowledge multiple merchant names may appear
• Agree not to dispute legitimate charges

Unauthorized chargebacks constitute breach of agreement and may result in removal, collections action, and legal remedies.

3. Payment Terms

• A deposit is required to secure your space.
• The deposit is non-refundable under all circumstances.
• Final payment is due no later than July 1, 2026.

Failure to make payments by the deadline may result in cancellation and forfeiture of funds.

All payments become non-refundable after July 1, 2026.

4. Cancellation Policy

All cancellations must be submitted in writing.

The deposit is non-refundable.

No refunds will be issued for unused portions of the itinerary.

No transfers are permitted without written approval.

5. Hotel Accommodations

Participants are responsible for paying the hotel directly at check-in.

Traces of Sunlight Travel is not responsible for:

• Hotel service quality
• Room cleanliness
• Policy enforcement
• Staff conduct
• Incidental charges

Any hotel concerns must be addressed directly with hotel management.

6. Beach Day Assumption of Risk

Beach participation involves inherent risks including:

• Drowning
• Strong currents
• Sun exposure
• Dehydration
• Falls
• Weather-related hazards

Participation is voluntary and at your own risk.

Traces of Sunlight Travel is not responsible for injury, illness, sunburn, dehydration, accidents, or lost/stolen items.

7. Transportation Release of Liability

Transportation carries inherent risks.

Traces of Sunlight Travel is not liable for:

• Vehicle accidents
• Traffic delays
• Personal injury
• Property damage
• Theft or lost belongings

Participation in transportation is voluntary and at your own risk.

8. Murder Mystery Dinner Train Disclaimer

The dinner train is operated by a third-party vendor.

Traces of Sunlight Travel is not responsible for:

• Food quality
• Food allergies or reactions
• Service dissatisfaction
• Performance quality
• Mechanical issues
• Injuries onboard

All vendor concerns must be addressed directly with the operator.

9. Alcohol Responsibility Clause

Alcohol consumption is voluntary.

Participants assume responsibility for monitoring their own intake.

Traces of Sunlight Travel is not responsible for:

• Injuries related to alcohol
• Behavioral incidents
• Medical emergencies
• Legal consequences

Disruptive intoxication may result in removal without refund.

10. Weather Variability Clause

Beach and scheduled activities may be impacted by weather conditions.

No refunds will be issued due to weather unless a vendor cancels directly.

11. Personal Property

Participants are solely responsible for their belongings.

Traces of Sunlight Travel is not responsible for lost, stolen, or damaged property.

12. Physical Activity Acknowledgment

This experience involves walking, standing, outdoor conditions, and stairs.

Participants are responsible for assessing their own physical fitness and mobility.

No refunds will be issued due to fatigue, soreness, or mobility limitations.

13. Health & Dietary Disclosure

Participants are responsible for disclosing allergies or medical conditions.

Dietary accommodations are not guaranteed with third-party vendors.

Participants assume responsibility for their dietary safety.

14. Missed Departures

No refunds will be issued for missed departures or late arrivals.

Participants are responsible for punctuality.

15. Group Harmony & Conduct

This is a curated group experience centered on respect and positivity.

Traces of Sunlight Travel reserves the right to remove any participant without refund for disruptive, unsafe, discriminatory, or inappropriate behavior.

16. Photography & Media Release

Photography and video may be captured during this experience.

By participating, you grant Traces of Sunlight Travel permission to use your likeness for marketing and promotional purposes without compensation.

If you wish to opt out, written notice must be provided in advance. Complete exclusion from group media cannot be guaranteed.

17. Social Media & Public Commentary

Participants agree not to defame, misrepresent, or publicly damage the reputation of Traces of Sunlight Travel.

Concerns must first be addressed privately in writing.

18. Third-Party Vendor Disclaimer

Traces of Sunlight Travel acts solely as a coordinator between participants and independent vendors.

We do not own or operate third-party vendors and are not responsible for vendor negligence or performance failure.

19. Indemnification

Participants agree to indemnify and hold harmless Traces of Sunlight Travel from claims, damages, losses, or expenses arising from participation.

20. Mediation & Arbitration

Disputes shall first be addressed through written notice and good-faith mediation.

If unresolved, disputes shall be resolved through binding arbitration in the State of Florida.

Participants waive the right to jury trial and class action.

21. Force Majeure

Traces of Sunlight Travel is not liable for events beyond its control including weather, vendor cancellation, mechanical issues, government actions, or natural disasters.

22. Comprehensive Release of Liability

By submitting payment, you voluntarily assume all risks and release Traces of Sunlight Travel, its owner, affiliates, and representatives from any and all liability related to:

• Personal injury
• Illness
• Death
• Property damage
• Theft
• Vendor dissatisfaction
• Emotional dissatisfaction
• Delays
• Environmental conditions

Participation is voluntary and at your own risk.

Final Acknowledgment

By submitting payment, you acknowledge:

• The deposit is non-refundable
• Final payment is due July 1, 2026
• All cancellation terms
• Liability release provisions
• Billing authorization

If any portion of this agreement does not align with your expectations, this experience may not be the right fit, and I respectfully ask that you do not book. 

Submission of payment constitutes full acceptance of these Terms & Conditions.