📜✨ LuxeStamps Escapes by Booked and Stamped - Terms & Conditions ✨

Welcome to LuxeStamps Escapes, a collection of curated group travel experiences designed by Booked and Stamped, L.L.C. These terms and conditions form a binding legal agreement between you (“the client”) and Booked and Stamped, L.L.C. (referred to herein as "we," "us," "our," "The Agency," or "Booked and Stamped"). By proceeding with your booking, you agree to comply with all terms stated below, created to protect both parties and ensure clear expectations. Please read each section carefully.

⚠️ IMPORTANT NOTICE ⚠️

YOUR RESERVATION IS NOT CONFIRMED UNTIL YOUR DEPOSIT IS PROCESSED. The booking form alone does not secure your booking. Deposits may take 24-48 hours to process, during which prices and availability are subject to change. Booked and Stamped is not liable for any changes in pricing or availability until your payment is complete. To lock in the quoted rate, submit your deposit as soon as possible. 💳

📜✨ Terms & Conditions for LuxeStamps Escapes ✨

1. 🔒 Booking & Payments

• Non-Refundable Deposit
  To secure a reservation, each client must pay a non-refundable deposit of up to $99 per person. This deposit is required to initiate the booking process, confirm your reservation, and is applied toward the total package price. All deposits are final and cannot be transferred or refunded under any circumstance.

• Deposit Processing Time
  Your booking with LuxeStamps Escapes is NOT confirmed until your deposit has been fully processed by Booked and Stamped, which may take 24-48 hours. During this time, all prices and package availability remain subject to change. Booked and Stamped assumes no responsibility for changes in price or availability during deposit processing.

• Final Payment Due Date
  The final balance must be paid in full by March 15, 2025. If full payment is not received by this deadline, Booked and Stamped reserves the right to cancel the booking without any refund of prior payments. Clients are solely responsible for tracking and meeting this deadline.

• Payment Plans
  For convenience, we offer a structured payment plan with monthly installments due on the 30th of each month. Automatic reminders will be sent to the client’s provided email address. Clients are responsible for ensuring payments are made on time; Booked and Stamped is not responsible for missed reminders or late payments.

• Payment Platform
  All payments are processed through our secure platform, TravelJoy. By completing a payment, clients agree that payments are final, binding, and non-refundable. Booked and Stamped is not liable for any client errors during payment submission.

2. 💵 Pricing & Occupancy Requirements

• Double Occupancy Rates
  All pricing is based on double occupancy, meaning two guests per room. The rates offered are valid only if two guests occupy the room. If the client does not secure a roommate, single occupancy rates will apply.

• Single Occupancy Rates
  Should the client choose to travel solo or if their roommate cancels, a single occupancy rate will apply. These rates may vary based on room category, availability, and demand. Any additional costs associated with single occupancy are solely the responsibility of the client.

3. 🛏️ Rooming & Room Categories

• Double Occupancy Rooms
  Rates listed for LuxeStamps Escapes packages are based on double occupancy. Clients must ensure two people occupy each room to secure the quoted rate. If a second occupant is not confirmed, additional charges will apply.

• Single Occupancy Option
  Single occupancy is available at an additional cost, subject to room availability. Clients are responsible for any additional costs associated with single occupancy rates.

• Roommate Matching
  For solo travelers interested in sharing a room, Booked and Stamped will make reasonable efforts to match clients with a compatible roommate upon request. However, we cannot guarantee compatibility or availability. If a suitable roommate is not found, single occupancy rates will apply, and the client is responsible for all associated costs.

4. 🚫 Cancellation Policy

• Non-Refundable Deposit
  The $99 deposit per person is strictly non-refundable and non-transferable. By making the deposit, you confirm understanding and acceptance that no part of this deposit will be returned under any circumstances.

• Cancellations Before March 1, 2025
  If a client cancels their reservation before March 1, 2025, a refund may be issued for payments made toward the package price, minus the non-refundable deposit. No exceptions will be made regarding the non-refundable nature of the deposit.

• Cancellations After March 1, 2025
  For cancellations made after March 1, 2025, all payments are non-refundable. However, the client will receive a 100% travel credit for future use with Booked and Stamped. This credit is valid only for specific LuxeStamps Escapes trips and cannot be applied to other services.

• Name Changes
  Changes to the name of a traveler on the booking are permitted up to 30 days before departure with a $50 administrative fee. No name changes will be permitted within 30 days of travel. Failure to notify Booked and Stamped within this timeframe will result in forfeiture of all payments.

5. 🦠 COVID-19 Policy

• Event Cancellation Due to COVID-19
  If the trip or any associated event is canceled due to COVID-19-related restrictions, a 100% travel credit will be issued. This credit is valid exclusively for use on future LuxeStamps Escapes by Booked and Stamped group trips.

• COVID-19 Requirements
  Clients are responsible for adhering to all COVID-19 testing, vaccination, and quarantine requirements set forth by airlines, governments, and local authorities at the destination. Booked and Stamped is not responsible for a client’s inability to meet these requirements. Any resulting denied entry, missed flights, or forfeited payments are the client’s responsibility.

6. 🔄 Changes & Substitutions

• Right to Modify
  Booked and Stamped reserves the right to make adjustments to the itinerary, accommodations, or included activities due to unforeseen circumstances such as weather conditions, supplier issues, or operational needs. In such cases, we will provide comparable or upgraded alternatives when possible, at no additional cost. However, no refunds will be issued due to modifications beyond our control.

7. 📜 Travel Documentation

• Passport Requirements
  All travelers are required to have a valid passport for entry into the destination country. Passports must be valid for at least 6 months beyond the return date of travel. Failure to have a valid passport may result in denied entry, and Booked and Stamped will not be liable for any losses incurred.

• Visa Requirements
  It is the sole responsibility of each client to verify visa requirements and secure any necessary visas before departure. Booked and Stamped is not liable for any denied entry or travel disruption due to lack of proper documentation.

8. 🛡️ Responsibility & Liability

• Personal Responsibility
  Booked and Stamped assumes no responsibility for the loss, theft, or damage of personal belongings during the trip. Clients are advised to secure valuables and obtain additional insurance for personal items as needed.

• Third-Party Providers
  Booked and Stamped acts only as an agent for third-party suppliers such as airlines, hotels, and transportation services. We are not liable for any incidents, service disruptions, or failures by these third-party providers. Any claims related to such disruptions must be directed to the relevant provider.

• Optional Activities
  Participation in optional activities or excursions offered by third parties is entirely voluntary. Booked and Stamped assumes no responsibility for accidents, injuries, or incidents that may occur during these activities.

9. 📝 Booking Submission Disclaimer

• Booking Form Submission
  Submitting a booking form does not guarantee a reservation. Reservations are confirmed only after processing of the non-refundable deposit.

• Price Changes
  Prices and availability are subject to change until the deposit is fully processed. Booked and Stamped is not responsible for any changes to the package price or availability prior to deposit processing.

📸 Photo & Video Release for Advertising

By participating in LuxeStamps Escapes, clients grant Booked and Stamped permission to use any photos, videos, or recordings taken during the event for promotional purposes. This includes, but is not limited to, use on social media, websites, and other marketing materials. By agreeing, clients waive any rights to review or approve the media and acknowledge that no compensation will be provided for its use.

🔒 Chargebacks & Fraud Prevention

• No Chargebacks
  By authorizing payment, clients waive the right to file chargebacks or disputes for services rendered by Booked and Stamped. Unauthorized chargebacks will be legally contested, and Booked and Stamped reserves the right to recover all associated fees, costs, and legal expenses.

• Payment Authorization
  By authorizing payment, clients confirm they are the account holder or have permission to use the account for payment. All payments are final and binding, and no refunds will be issued once processed.

⚖️ Governing Law & Jurisdiction

This Agreement shall be governed by and construed under the laws of the State of Florida. Any legal actions related to this Agreement shall be filed exclusively in Duval County, Florida.