TOUR AGENDA

 

I CAN’T FIND MY TICKETS OR CONFIRMATION EMAILS
No worries, please bring your ID to the registration table. ALL attendees must show ID at the check-in window.

 

WHAT AIRPORT SHOULD I FLY INTO?
•    Dallas, Texas is the closest (DFW or DAL) 
•    Shreveport, Louisiana is the next closest (SHV – Shreveport Regional Airport)
•    Austin, Texas (AUS – Austin Bergstrom International Airport)
•    San Antonio, Texas (SAT – San Antonio International Airport)

 

WHERE IS THE CAMPGROUND?
Location: 3131 FM 1252 Kilgore, Texas

 

CAN I PURCHASE A TICKET ONCE I ARRIVE?
Tickets can only be purchased ahead of the event. The event sells out in advance, so please do not show up expecting to buy a ticket on-site (you will be turned around). In addition, guests without the appropriate wristbands will be escorted off the campground, and not allowed to re-enter.

 

IF YOUR WRISTBAND BREAKS, BRING IT TO THE REGISTRATION BOOTH TO BE REPLACED OR BE ASKED TO LEAVE. EVERYONE HAS TO WEAR THEIR WRISTBANDS ALL WEEKEND. (If you can’t “find” it, you’ll need to purchase another one)

 

 

WILL I RECEIVE A TICKET VIA EMAIL OR MAIL? CONFIRMATION? PARKING PASS?
You will receive a confirmation automatically once you pay. Your name will be on the list electronically/automatically. No tickets, shirts, or parking passes will be mailed or emailed. You must present your ID at check-in. 

 

WHAT IF I JUST WANT TO ATTEND THE EVENTS BUT NOT STAY AT THE CAMPGROUND?
We are charged for every human being that steps foot on the campground; purchase a general admission ticket, and you can choose to stay or come and go as you please throughout the weekend.

ARE THERE REFUNDS? HOW DO TRANSFERS WORK?
There are no refunds. Tickets (general admission) are transferable to other people, other Urban Camp Weekend events, or Urban Events Global events. Transfers and name changes are $65 per ticket. The deadline for all transfers is 45 days before the event. If you purchase/sell a ticket, it’s your responsibility to make sure the $65 fee has been paid, and the ticket is actually transferable.

TENT SET-UP INFORMATION…
Tents are set up on a first come first serve basis anywhere that’s not already roped off specifically by UCW. Well over 94% of our guests will be pitching a tent, so the earlier you arrive, the better.

IS FOOD INCLUDED?
We have various food vendors with food for sale. A lot of campers will bring their own food, grills, etc. In addition, campers will have access to their vehicles and can come and go to purchase food in the city.

WHERE DO I PARK?
When you pull into the campground, staff will direct you where to park. You will NOT be able to drive to your spot and unload this year, due to the number of campers. Cars that are not properly parked will be towed at the owner’s expense. ONLY THURSDAY ARRIVALS WILL BE ABLE TO “BRIEFLY” UNLOAD NEAR THEIR ACTUAL CAMPING SPOT.

I HEAR IT’S SUPPOSED TO RAIN (OR BE REALLY HOT/COLD)?
Yes, it’s mother nature, and this is a camping trip. We can not control mother nature. We suggest you dress and pack accordingly.

REGISTRATION TIMES!!!
Registration times are very important. Our registration on Thursday and Friday ENDS at 7:00 PM. Any cars showing up later than those times may have to wait until the next day. In other words, showing up at midnight to 3am in the morning no longer works.

WHEN IS THE DEADLINE, AND DOES THE PRICE CHANGE?
*NEW – UCW tickets are online year-round. Ticket prices will increase on the 1st of each month, leading up to the event. The amount of the increase will be based on the number of tickets left to be sold for the event. 

ARE THERE SHOWERS?
Of course. There are multiple covered showers on the grounds.

CAN I RENT AN RV OR 5TH WHEEL?
Yes, there are several companies that will deliver an RV to camp for you, and set it up. They typically cost +$100 a night to rent.

RV renting tips:

Here are a few of our favorite rental companies (let them know you’ll need a generator and have them fill it with water; we have extra water available for you!):

*We recommend your RV arrival for Thursday. We won’t charge you extra to have it dropped off early, however, YOU must purchase a Thursday ticket if YOU decide to show up early.

As a reminder, dry camping/boondocking rv’s and 5th wheels will need to provide their own generators and have their water tanks full on delivery.

Steps to renting an RV with Urban Camp Weekend:
1. Purchase an RV space on the website (main area or further away in the overflow area)
2. Purchase a UCW general admission ticket on UCW’s website (per person)
3. Rent an RV thru a selected company or bring your own RV
4. Email contactus@abrownplanning.com RV details as listed above
5. The person renting the RV must be on site to receive it and do the walk-thru; Urban Camp Weekend will not accept the liability.
(this information is needed 6 weeks before the event)

 

 

 

All packages are non-refundable due to contractual obligations unless travel insurance is purchased. Travel Insurance is available for an additional cost per person. Refunds will not be provided due to a roommate’s cancellation. Trips can be transferred to another person for the existing trip only (request via email) . It is your responsibility to find a replacement for your package and provide replacement information via email. We offer flexible partial payments as a courtesy and convenience at with an automatic charge to the plan. Canceled plans may be charged up to $125. To purchase Travel Insurance, click here!