We are Merryvale Travels/Caribbean Island Festivals and are excited to help you with your travel. The following terms & conditions (the "Agreement") describe what you can expect from us. The terms "we", "us", and "our" refer to Merryvale Travels/Caribbean Island Festivals and the term "you" refers to the individual who signs this agreement.

Before we make or finalize arrangements for your trip, we require that you sign below. Your signature or click will signify your agreement with the following terms and conditions on behalf of yourself and all members of your traveling party:

1. Agent for Suppliers: Merryvale Travels, LLC dba Caribbean Island Festivals and Travel Planners International, Inc. (collectively “we” or “us”) act as sales agent for any airline, hotel, car-rental company, tour operator, cruise line, or other service provider named in your itinerary or confirmation (“Suppliers”). We are not responsible for the acts or omissions of the Suppliers or their failure to adhere to their own schedules, provide services or refunds, financial default, or failure to honor future trip credits. In the event that a Supplier defaults prior to providing the service to you for which payment has been made, the sole recourse for refund shall be with the defaulting Supplier, from insurance covering such defaults if any, or from other responsible third party. We have no special knowledge regarding the financial condition of the Suppliers and no liability for recommending a trip credit in lieu of a refund.

2. Review Your Travel Documents Immediately: Once tickets and confirmations have been issued, it is your responsibility to review and inform us of any errors. Suppliers may have penalties for modifications or refunds. We do not have control over printed prices on the tickets, although some tickets may have BT (Bulk fare) printed on them, and some may have a specific value on them, which may be different (lower or higher) than the fare collected.

3. Risks Related to COVID-19: You agree that it is your personal decision to travel, and you are doing so with full knowledge of current travel recommendations and travel restrictions with regards to the risks of COVID-19. We have no responsibility for COVID-19-related requirements that travel suppliers and governments may impose from time to time, such as health affidavit forms, health screenings prior to departure or upon arrival, face coverings, exclusions, closures, or quarantines. For the latest COVID-19 government travel regulations, we recommend going to IATA’s website at https://www.iatatravelcentre.com/international-travel-document-news/1580226297.htm. For the latest travel supplier requirements, check the supplier’s home page.

4. Other Risks of Travel and Release: We assume no responsibility for and shall not be liable for the acts or omissions of any party not under our control, or any acts of God, unsafe conditions, terrorism, health hazards including pandemics, illnesses, weather hazards, or the suitability for a disabled person of any portion of any trip. We have no special knowledge of dangers during travel or at destinations. For information related to such dangers, we recommend going to the State Department travel website at www.travel.state.gov, click on "Find International travel Information” then click on "Country Information", and fill in the name of the destination country. For medical and health information, we recommend going to the Centers for Disease Control website at www.cdc.gov/travel, then click on “Destinations” and scroll to the name of the destination country. It is your personal decision to travel, and you are doing so with full knowledge of current travel recommendations and travel restrictions with regards to the risks of COVID-19. YOU HEREBY EXPRESSLY ASSUME ALL OF THESE RISKS AND DANGERS, AND YOU HEREBY EXPRESSLY AGREE TO FOREVER RELEASE, DISCHARGE AND HOLD US, AND OUR AGENTS, EMPLOYEES, OFFICERS, DIRECTORS, ASSOCIATES, AFFILIATED COMPANIES, GUIDES, GROUP LEADERS, AND SUBCONTRACTORS HARMLESS AGAINST ANY AND ALL LIABILITY, ACTIONS, CAUSES OF ACTIONS, SUITS, CLAIMS, AND DEMANDS OF ANY AND EVERY KIND AND NATURE WHATSOEVER WHICH YOU NOW HAVE OR WHICH MAY HEREAFTER ARISE OUT OF OR IN CONNECTION WITH THESE RISKS AND DANGERS.

5. Travel Insurance: For your protection, we strongly recommend that you purchase trip cancellation and travel accident insurance. Please note that, unless you buy a cancel-for-any-reason policy, most policies have a specific clause stating they do not cover epidemics and pandemics, especially when travel warnings are in place. We are not qualified or authorized to answer technical questions about benefits, exclusions, and conditions of any of the insurance offered, nor evaluate the adequacy of your existing insurance coverage. No representation or description of the insurance made by our staff constitutes a binding assurance or promise about the insurance. You agree to hold us harmless for your election not to purchase travel insurance or for any denial of claim by travel insurer as it relates to COVID-19 or any other claim under the policy.

6. Booking Process: To start a booking, you need to agree with these terms and conditions, pay the trip deposit and complete the credit card authorization form, if using a credit card for payment. We are free to accept your offer on behalf of the relevant Supplier or reject it at our sole discretion. We accept all major credit or debit cards with a verifiable billing address. You hereby authorize us to process the charge to the credit or debit card you provide to us for the total amount of your booking and our professional services. To protect our customers, we verify with the credit/debit card company that the billing address and credit card verification number you provided to us is accurate and that your debit/charge will be accepted. Until such information is verified, the fare is subject to change. We are not responsible for any transaction that is declined based upon a credit/debit card that is declined by the issuing company or a travel provider or if, for any reason, the debit/credit card billing address and/or credit card verification number cannot be verified in a timely manner, nor are we responsible for any changes in fare or any other charges that may occur during our verification process. In the event the fare selected is not available, an approval code may have been issued on your credit card. If the transaction is not completed the approval code may temporarily debit the amount from your bank account. The terms of your booking (such as price, availability and/or dates of travel) are not guaranteed until the ticket or confirmation number is issued. Please note that once you have completed the booking, you can only cancel or change the details (such as names or destinations) of your booking at our sole discretion and in accordance with these and the Supplier’s terms & conditions. Travel arrangements involving airline and cruise components are subject to Suppliers’ supplemental price increases that may be imposed by the Supplier and/or government, even after you have completed your purchase. You hereby consent to any such price increases and authorize your credit or debit card to be used for them. Suppliers have their own contracts covering cancellation penalties and other terms and conditions, and you may be bound by those contracts regardless of whether you receive notice of their terms.

7. Driver’s Licenses, Passports, Visas, and Other Foreign Entry Requirements: It is your responsibility to obtain and carry a valid passport, visa(s), and all other documents required by applicable government regulations. Beginning on October 1, 2021, you must present a driver’s license or another form of identification that complies with the requirements of the Federal Real ID Act (see www.dhs.gov/real-id for more information). If traveling internationally, you must have a valid passport and, depending upon the destination and nationality, you may need to obtain one or more visas, even for countries that you transit for a flight change. The name, date of birth and gender that appears on the identification card must exactly match the same such data that is listed on airline ticket(s) and booking records. We strongly recommend that you take into account that certain countries will not admit a passenger if their passport expires within six (6) months of the date of entry. Non-United States citizens may require additional documentation. Children and infants also require all such travel documents. Minors traveling with one parent, and/or without both parents, may be stopped and not admitted, unless authenticated and verified consent forms are provided to the authorities. Parental or legal guardian consent must be provided to the supervising adult/group leader. You acknowledge any failure to strictly comply with these requirements may result in denied v boarding or an undue delay at an airport security checkpoint causing you to miss flight(s), and subsequent scheduled travel bookings on cruises and tours. Check each Supplier’s website to ensure you and all members in your travel group or party obtain and carry travel documentation required. Each foreign country holds different views of past criminal offenses, whether within or outside of their boundaries. If you have a current or past offense, and you are unsure how the country you are traveling to (or through) views that offense, please contact that country directly for entry and exit requirements. We feel it is an invasion of privacy for any member of our staff to make such an inquiry.

8. Our Professional Service Fees: In addition to each Supplier’s cost and fees, our agency charges professional fees which are embedded in the package pricing. All our fees are non-refundable.

9. Credit Card Rights: We also strongly recommend that you use a credit card for your purchase, so that you can exercise your rights under the Fair Credit Billing Act if you do not receive the services you purchased. However, if we are the credit card merchant, our role is to facilitate the sale, collect funds on your behalf, and remit those funds to the Supplier. If the Supplier does not provide the services, your only recourse would be against the Supplier, and you agree not to initiate a chargeback against us.

10. Claims Deadline and Exclusive Jurisdiction: You agree to present any claims against us within 30 days after your trip ends and to file suit within one year of the incident, and you acknowledge that this expressly limits the applicable statute of limitations to one year. You agree that the courts in will be the exclusive jurisdiction for all claims brought by you against , and that the courts in Orange County, Florida, will be the exclusive jurisdiction for all claims brought by you against Travel Planners International, and you hereby submit to the personal jurisdiction of those courts.

FL Seller of Travel License ST17873

CST: 2063964

Deposit and Booking Confirmation

A non-refundable deposit starting at $200 per person (determined at time of booking) is required to secure your spot on the Barbados Crop Over group trip. The deposit must be paid within 1 week of receiving the booking confirmation to finalize your reservation. This deposit is non-refundable.

Payment Schedule

The remaining balance can be paid in full or in monthly installments up to 45 days before departure. For installment plans, the remaining balance is divided into equal installments with the final payment due on June 1, 2026.

If the balance payment is not received by this deadline, the reservation may be canceled, and the deposit will be forfeited. If one or more payments are overdue by 7 business days, your reservation is subject to cancellation with no amount refunded. Installment plans can have customized amounts paid (subject to the minimum due) and can be paid in full at any time before the final payment is due.

Payment Methods

We accept payments by credit card and bank transfer. Payments can be made online through our secure payment gateway. Credit card payments are subject to a 4% convenience fee.

Discounted Pricing

We may offer discounted pricing for early bird bookings, group bookings, and other special promotions. The discount amount and terms will be clearly stated in the promotional offer, and clients must comply with the terms to receive the discount.

Cancellation Policy:

Cancellation by Traveler: If you need to cancel your trip, please notify us in writing as soon as possible. The following cancellation fees will apply:

• Room only: Cancellations made 45 days or more before the trip: 100% of the total cost paid will be refunded, minus the deposit.
• Room only: Cancellations made 44 days or less before the trip: No refund.
• Packages: (room, photography, event tickets, etc.): Cancellations made less than 45 days before the trip: No refund. 
• Packages: (room, photography, event tickets, etc.): Cancellations made 45-120 days before the trip: 75% of the total cost paid will be refunded, minus the deposit.
• Packages: (room, photography, event tickets, etc.): Cancellations made more than 120 days before the trip: 100% of the total cost paid will be refunded, minus the deposit.

Cancellation by Organizer: In the unlikely event that the trip is canceled by the organizer, all payments made, including the deposit, will be fully refunded.

Changes and Modifications: Any changes to your reservation, including modifications to the number of travelers or accommodations, must be requested in writing and may be subject to additional fees.

Exclusive Property All content on our websites, including but not limited to logos, visual design, trademarks, and images, are the exclusive property of Caribbean Island Festivals and Merryvale Travels, LLC. The unauthorized use or reproduction of any content is strictly prohibited.

Booking and Payment Select a package and proceed to through our portal for payment procedures. A deposit is required to secure your reservation. Payment for the package must be made in full at least 45 days prior to departure. We accept credit cards and bank transfers.

Changes and Amendments We reserve the right to change or amend the package itinerary at any time. We will make every effort to notify you of any changes as soon as possible. In the event that a significant change is made to the itinerary, you may be eligible for a partial refund or credit toward future tours.

Travel Documents and Passports It is the client’s responsibility to ensure that they have the necessary travel documents, including a valid passport and any required visas, to enter the Caribbean. We are not responsible for any expenses or fees incurred as a result of failure to obtain the necessary travel documents.

Travel Insurance We strongly recommend that users purchase travel insurance to protect themselves against unforeseen events such as trip cancellations, medical emergencies, or lost luggage. We do not provide travel insurance, and the client is responsible for obtaining their own coverage.

Limitation of Liability We act solely as a travel agent and are not liable for any injury, loss, damage, accident, delay, or irregularity that may be caused by any third parties involved in the travel package, including hotels, and event organizers. Participation in any activities, including but not limited to Foreday Morning Jam and Grand Kadooment, is at your own risk. We recommend following all safety guidelines and instructions provided by event organizers. We are also not responsible for any damages or losses incurred as a result of circumstances beyond our control, including but not limited to natural disasters, political unrest, or airline cancellations.

Code of Conduct Clients are expected to conduct themselves respectfully and responsibly during their travels. Any behavior deemed disruptive or offensive to other participants or tour guides may result in removal from the travel group without a refund.

Privacy Policy We are committed to protecting the privacy of our users. We will not share any personal information with third parties without your consent, except as required by law or as necessary to fulfill your travel package.

Governing Law These terms and conditions are governed by the laws of the state of Texas. Any disputes or claims arising from using our services will be resolved through arbitration per the rules of the American Arbitration Association.

By using our services, you agree to these terms and conditions. If you have any questions or concerns, please contact us via email info@caribbeanislandfestivals.com. We look forward to providing you with an unforgettable Caribbean experience.