Terms & Conditions – Vybe Travel

Vybe Travel is excited to assist with your travel plans. The following Terms & Conditions ("Agreement") outline what you can expect from us. The terms "we," "us," and "our" refer to Vybe Travel, while "you" refers to the individual traveler who signs this agreement.

By purchasing any travel services from Vybe Travel ("Vybe"), you agree to the following Terms & Conditions. This constitutes a contractual arrangement between you and Vybe, representing your acceptance of these terms. You also confirm that you are authorized to accept these terms on behalf of all travelers included in your booking.

📌 Please review these Terms & Conditions carefully before booking. The latest version can always be found on Vybe’s website.

💳 Deposit & Payments

✔ Payment Methods: We accept electronic fund transfers (EFT) and most major credit cards.

✔ Deposit Requirement: A non-refundable, non-transferable deposit per person is required to confirm your reservation. Deposits must be received within 24 hours of registration, or your reservation will not be confirmed.

✔ Invoice Review:

• You must review and verify your invoice immediately upon receipt.
• Any discrepancies must be reported within 3 days of receiving your invoice.
• Vybe Travel is not responsible for invoice errors if not notified within this timeframe.

✔ Payment Deadlines:

• Payments must be made according to the confirmed schedule for each trip.
• Late payments may incur fees up to $75 or as specified in your trip details.
• Final payment is due at least 75 days before departure unless stated otherwise.
• If final payment is not received by the due date, your reservation will be canceled with no refund unless otherwise stated or if travel insurance was purchased.

📄 Travel Documents

✔ E-ticket itineraries and travel documents will be sent via email approximately four weeks before departure, but no later than one week before departure, provided that full payment and required travel details have been submitted.

✔ Travelers must review their final documents upon receipt and report any discrepancies within 24 hours.

🔄 Change Policies & Fees

✔ All change requests must be submitted in writing via the official change form—no verbal requests will be accepted.

✔ Review all modifications within 24 hours of any changes made. If corrections are needed after this period, a $25 change fee per change will apply.

✔ The first change is free (if permitted by vendors), but additional changes are subject to fees.

✔ No changes will be allowed after the final payment due date or any other date specified in the welcome email.

✔ Certain changes—such as guest removals or additional nights—may result in a price increase, which will be reflected on your invoice.

❌ Cancellations & Refunds

✔ All cancellation requests must be submitted in writing—verbal cancellations will not be accepted.

✔ All trips are non-refundable unless otherwise stated on the original booking page or in the initial booking documents.

✔ Deposits & travel insurance are always non-refundable. If travel insurance is purchased, refunds or credits will be issued minus the cost of the deposit and insurance.

✔ Travel insurance must be purchased within 7 days of booking. If your trip is paid in full, travel insurance must be added at the time of booking and paid in full.

✔ If final payment is not received by the due date, the reservation will be canceled, and no refund will be issued if travel insurance was not purchased.

✔ Late Payment Extension:

• If needed, a 3-5 day extension period may be requested in writing after the 50% and final payment due dates.
• A $75 late fee per day per room will be applied for each day the balance remains unpaid.
• If payment is not received, all prior funds will be forfeited.

✔ Roommate Cancellations:

• If one guest in a shared room cancels, the remaining traveler(s) will be responsible for the new single occupancy rate.
• The canceling guest may request, in writing, to transfer their paid funds (minus the deposit and insurance) to another guest.
• A $50 name change and fund transfer fee will apply.

✔ Group Cancellations:

• If you are part of a group of 10+ rooms, specific cancellation policies may differ and will be outlined on the booking page.
• If at any time the group falls below 10 rooms, the group booking may be canceled, and all travelers will be responsible for any pricing increases.

⚖️ Liability Statement

Vybe Travel, including its affiliates, owners, officers, agents, and employees, is not responsible for any injury, death, loss, expense, damage, or inconvenience caused by:

• Delays, cancellations, or failures of airlines, hotels, transportation providers, or tour operators.
• Weather-related incidents or acts of nature beyond our control.
• Illness, medical emergencies, or personal travel interruptions.
• Any optional activities or excursions booked outside of Vybe Travel.

By booking, you agree to seek remedies directly through the vendor or third-party supplier for any disputes related to service quality, cancellations, or trip modifications.

⚖️ Dispute Resolution & Choice of Law

✔ Any disputes arising from this agreement must be resolved through binding arbitration in the State of Louisiana, USA, in accordance with the American Arbitration Association.

✔ Arbitration will be conducted by a licensed attorney with at least 15 years of civil litigation experience.

✔ Both parties waive their right to trial by jury and agree that arbitration will be the exclusive method of dispute resolution.

📞 Questions?

If you have any additional questions, please contact us via:
📧 Email: admin@vybetravel.com
📞 Phone: 504.222.2430

Thank you for choosing Vybe Travel—we look forward to providing an unforgettable travel experience!