Agreement Overview: This agreement is between [Your Company Name] (referred to as "we," "our," or "the Company") and [Client's Name] (referred to as "you" or "the Client"). These terms and conditions govern the booking and coordination of your wedding group and wedding event.

Services Provided: We will assist with the booking and coordination of your wedding group, including securing group rates for accommodations, organizing travel arrangements, coordinating with vendors, and planning the wedding event itself. Specific services will be outlined in your wedding package.

Group Booking and Room Block

• Room Block: A block of rooms will be reserved for your group at the selected venue. The number of rooms and types will be agreed upon in advance and specified in your booking confirmation.
• Room Allocation: Rooms will be allocated on a first-come, first-served basis. It is the responsibility of your guests to book their rooms within the block by the specified deadline.
• Room Block Release: Any unbooked rooms within the block will be released [Number of Days] days before the wedding date. After this date, rooms will be subject to availability and may be booked at the standard rate.

Payments and Fees:

• Deposit: A non-refundable deposit of $$200.00 per-person is required to secure the group booking and wedding event. This deposit will be applied toward the total cost.
• Payment Schedule: Payments are due according to the following schedule:
  • 20% upon signing the agreement.
  • 50% by [Date].
  • Final payment of 100% due 60 days before the wedding date.
• Group Booking Fees: Any additional fees associated with group bookings (e.g., room upgrades, additional guests) will be communicated and must be paid by [Due Date].
• Late Payments: Late payments may result in cancellation of services or loss of group rate discounts. A late fee of [Amount or Percentage]% per day will be applied to overdue payments.

Cancellations and Refunds:

• Client-Initiated Cancellation: If you need to cancel the wedding or group booking, the following cancellation fees will apply:
  • [Percentage]% of the total cost if canceled [Number of Days] days or more before the wedding date.
  • [Percentage]% of the total cost if canceled within [Number of Days] days of the wedding date.
  • No refunds will be issued for cancellations made [Number of Days] days or less before the wedding date.
• Company-Initiated Cancellation: We reserve the right to cancel services if payments are not made according to the agreed schedule or if the Client breaches any terms of this agreement. In such cases, all payments made up to the cancellation date are non-refundable.
• Force Majeure: Endless Vacation & Tours shall be liable for cancellations due to unforeseen circumstances beyond their control (e.g., natural disasters, government restrictions, pandemics). In such cases, we will work with you to reschedule the event, but additional fees may apply.

Changes and Modifications:

• Client-Requested Changes: Any changes to the wedding date, location, or services must be requested in writing and may be subject to additional fees. Changes to the room block or guest list must be made by [Deadline Date].
• Vendor Changes: We reserve the right to make necessary changes to vendors or services in the event of unforeseen circumstances, ensuring that comparable quality and value are provided.

• Travel Arrangements: We can assist with booking travel and accommodations for your wedding group. All travel-related costs must be paid in full before bookings are confirmed.
• Guest Responsibilities: It is the responsibility of the Client to ensure that all guests have valid travel documents and are aware of the travel arrangements. The Client is also responsible for communicating any changes in travel plans to us in a timely manner.

Legal Requirements:

• Marriage Documentation: The Client is responsible for ensuring that all legal requirements for marriage in the chosen destination are met. We can assist with providing information and guidance, but the responsibility lies with the Client.
• Liability: We are not liable for any issues arising from non-compliance with legal requirements.

Liability and Insurance:

• Insurance: We strongly recommend purchasing travel and wedding insurance to cover any unforeseen circumstances, including cancellations or emergencies.
• Liability: We are not responsible for any loss, damage, or injury incurred by the Client or guests during the wedding or related events. The Client agrees to indemnify and hold us harmless from any claims arising from the wedding or travel arrangements.

Confidentiality: All personal information shared with us will be kept confidential and used solely for the purpose of planning and executing your wedding. We will not share your information with third parties without your consent, except as necessary to fulfill our obligations under this agreement.

Governing Law: This agreement is governed by the laws of [Your Jurisdiction], and any disputes arising from this agreement shall be resolved in the courts of [Your Jurisdiction].

Acceptance of Terms: By signing this agreement, you acknowledge that you have read, understood, and agree to these terms and conditions. This agreement becomes effective upon receipt of the signed document and the initial deposit.

• A non-refundable retainer/planning fee of $400.00 (based on requested trip planning package) is required before services are rendered. No quotations will be provided until this fee is submitted. Retainer/planning fees are payable upon submission of this form via Cash-App, Credit Card or PayPal within 1 business day after submission of this form to avoid your request being automatically archived by our system).  This fee is NOT APPLIED TO YOUR TRIP and is paid directly to Endless Vacation & Tours.
• I will review the details you provided and start working on a customized wedding proposal that fits your vision and preferences. You can expect to receive this wedding proposal within 7 business days AFTER receipt of the research/planning fee.  If any additional information is needed we will reach out to you directly. 
•  A maximum of two (2) minor revisions are allowed for the initial research fee.
•  A deposit is required to confirm Wedding date with the hotel. And a deposit is also required to hold room block for the group. 
•  A change of destination, hotel or travel dates will require a new research/planning fee.
• This is a quotation only valid as of the date provided. Prices are subject to change at any time until booked and payment made. Please keep in mind, as you review/discuss/research other options; airfare may increase and rooms may be otherwise reserved.