We are Love + Leisure Boutique Travel Agency and are excited to help you with your travel. The following terms & conditions (the "Agreement") describe what you can expect from us. The terms "we", "us", "our", and "Travel Agency" refer to Love + Leisure Boutique Travel Agency and the terms "I", "they", "traveler", "passenger", "group leader", or "you" refers to the individual who signs this agreement. If you are obtaining a quote for and/or securing or procuring travel for more than just yourself, all references below that reads “I” (and derivations thereof, including without limitation “you”) shall be read to mean you on behalf of yourself and each individual within your group for whom you are obtaining a quote and/or securing or procuring travel.
Booking Specific Terms:
Hotel Name:Excellence El CarmenFLOW:May 22 - May 27, 2024
Room Category
Gross Price Per Person, Per Night
SGL
DBL
TPL
Junior Suite Pool View
$264.00
$177.00
$173.00
Junior Suite Ocean View
$293.00
$195.00
Terrace Suite with Plunge Pool
Junior Swim Up Suite
$298.00
$199.00
Suite with Private Pool and Deck
$308.00
$205.00
Excellence Club Honeymoon 2 Story Rooftop Plunge Pool Ocean View (DBL)
$393.00
$263.00
ROOM RATES
Remarks
* All payments are due to CV, in U.S. Funds by wire transfer, Agency or Cashier Check and Credit Cards. Coupons, Exchange Vouchers or other alternate methods of payment, and requests for Direct Billing, cannot be honored. Travel Agent agrees that CV reserves the right to assess the authorized agent and the signor, any legal fees, in addition to any unpaid delinquent account that may be incurred in the process of collection of non-payment. The final payment is an estimated price, not based on extra room nights or deviations of itinerary. Initial payment must be called into CV, as we do not accept payment by fax or email for proprietary reasons. Subsequent payments may be posted online under “My Groups” on our Classic Assist website or given to the Group Coordinator assigned to your group.
Group Terms & ConditionsContractual AgreementGroup Tour Contract rates and room blocks are not considered to be definite until a signed copy of the group tour contract, terms & conditions and addendums have been received by CV.Status Review & PaymentsFull Prepayment is required for all Group Tour movements as per Group Tour Contract. If Status Reviews and / or Payments are not received as contracted, the Hotel(s) and or CV reserves the right to render the Group Contract Null & Void, and shall release all room blocks.Rooming ListRooming Lists, including Full Names of all persons traveling with Group Tour, Arrival and Departure Flight information and all other information pertinent to the appropriate servicing of the group, must be submitted as contracted forty-five (45) days prior to group's arrival. All rooms without names assigned will be released to Hotel's inventory upon notification, and the Group shall be charged for the rooms if the total of such rooms exceeds the Attrition Level as defined below.
Rooming list revisions must clearly note which names have been revised or deleted. Special requests and Group VIPs must be included in the Rooming List. Those occupying Complimentary Rooms and Upgraded Rooms must be noted.IncidentalsIndividual guest accounts are payable at check-out by cash or credit card. In order to be able to access the ancillary services of the Hotel, each guest will be required to present a valid credit card upon check-in, on which an amount of sufficient pre-authorization can be obtained to cover the anticipated use of Hotel’s ancillary services. All accounts must be settled prior to departure.Private Group FunctionsClassic Vacations does not participate in the planning, reservations or execution of any private functions or F & B requirements. Any additional events, parties, set ups, etc. must be requested to and confirmed by the resort contact. Additional costs and fees will be determined based upon size and requirements of the group, and payable to the hotel directly by separate contract. A hotel on-site event coordinator will be assigned to the group once group is contracted and under deposit.ROOM ATTRITION AND CANCELLATION POLICY
DUE DATE
TIME FRAME
DESCRIPTION
Cancellation
From signing to 101 days prior to arrival
Loss of first payment
Feb 12, 2024
100 -56 days prior to arrival
Loss of first payment + 2-night charge on double occupancy per room.
Mar 28, 2024
55 days or less prior to arrival
Full cancellation or No-shows will result in 100% penalty.
Attrition
No attrition fees will apply.
Up to 5 rooms are allowed to reduce without penalty (as long as the group remains within a minimum of 5 rooms), based on the last room block received. The additional rooms reduced will incur in a penalty which is 2 nights on double occupancy per room reduced at the room rate category reserved. The reductions are cumulative.
Any reduction in room revenue will result in 100% penalty.
Good ConductWe inform that hotel guests housed in hotel must maintain an appropriate behavior during their entire stay. If any hotel employee/guest files a lawsuit against an annoying host, hotel will be entitled to throw out that host, in order to ensure the safety of the other guests and hotel employees.
Force Majeure
The provisions of this contract shall not be applicable, nor shall the parties to this contract be liable for damages to the other for any act, omission, or circumstance occasioned by, or in connection with, or as a consequence of, any acts of God, strikes, lock outs, or other industrial disturbances, sabotage, wars, blockades, insurrections, riots, epidemics, landslides, lightning, earthquakes, floods, storms, fires, washouts, arrests and restraints of rulers and peoples, civil disturbances, expropriations, breakages or accidents, the inability of either party to timely obtain necessary permits, the binding order of any court or governmental authority, or any other cause, whether of the kind herein enumerated, or otherwise, not within the control of the party claiming suspension in which, by the exercise of due diligence, such party is unable to prevent or overcome, but provided, however, that the settlement of strikes or lockouts shall be entirely within the discretion of the party having the difficulty, in that the above requirements that any force majored shall be remedied with the exercise of diligence shall not require the settlement of strikes or lock-outs by acceding to the demands of opposing parties when such course is inadvisable in the discretion of the party having difficulty.
Hotel: Excellence El CarmenTravel Dates: May 2024Cancellation Policy: Begins February 12, 2024 as stated in this contract
To protect all parties in this agreement, we will be requiring the following Terms & Conditions to secure a room for the Ford/Wright Wedding contracted room block:
-First Deposit: $200 non-refundable deposit plus the cost of insurance and add ons if chosen)- Second Deposit: 2 night per room will be due January 26, 2024- Balance non-refundable will be due March 14, 2024
*We highly recommend trip insurance to protect your vacation investment.
Payment Authorization
Notwithstanding anything contained in your Cardholder Agreement with the provider that is to the contrary, written notice of rejection or cancellation of these arrangements must be received in writing within the time limits stated in the Terms & Conditions. If not received, no charge-backs or cancellations will then be accepted. Your signature on this charge confirmation form is an acknowledgment that you have received and read the Terms & Conditions and that you understand the Cancellation Policy, which details the supplier and company's policies on payments, cancellations and refunds for the travel arrangements you have made. You should review this document thoroughly before finalizing any travel arrangements. I am aware of all cancellation policies and agree not to dispute or attempt to charge back any of the above signed for and acknowledged charges. I am aware prices are subject to change until payment is made. Your card will not be charged when you submit this booking form. It will take 5-7 business days to process your card and it will be processed only after your booking has been confirmed. You will receive an invoice via email once your card has been processed and booking confirmed; the email will have payment plan instructions. Thank you!
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