We are Love + Leisure Boutique Travel Agency and are excited to help you with your travel. The following terms & conditions (the "Agreement") describe what you can expect from us. The terms "we", "us", "our", and "Travel Agency" refer to Love + Leisure Boutique Travel Agency and the terms "I", "they", "traveler", "passenger", "group leader", or "you" refers to the individual who signs this agreement. If you are obtaining a quote for and/or securing or procuring travel for more than just yourself, all references below that reads “I” (and derivations thereof, including without limitation “you”) shall be read to mean you on behalf of yourself and each individual within your group for whom you are obtaining a quote and/or securing or procuring travel.
Hotel Name: Hyatt Ziva Rose HallFLOW: June 04 - June 09, 2025
RATES:
Room Category
$ Per Person, Per Night
Room Nights
Total USD
Ziva King (DBL)
$294.00
25
$14,700.00
Ziva Double (DBL)
$298.00
$14,900.00
Ocean Front Double (DBL)
$358.00
15
$10,740.00
Swim Up Double (DBL)
$386.00
10
$7,720.00
Swim Up King (DBL)
$11,580.00
Ocean View Junior Suite Double (DBL)
$398.00
$7,960.00
Ocean View Junior Suite King (DBL)
$11,940.00
Ocean Front Junior Suite King (DBL)
$410.00
$8,200.00
TOTAL
N/A
125
$87,740.00
Additional Room Categories and Rates, subject to availability upon request:
Gross Price Per Person, Per Night
SGL
DBL
TPL
QUAD
Child 0-2
Child 3-12
Ziva King
$527.00
$249.00
$226.00
$0.00
$111.00
Ziva Double
$535.00
$252.00
$228.00
Ocean Front Double
$655.00
$262.00
$116.00
Swim Up Double
$711.00
$313.00
$276.00
Swim Up King
Ocean View Junior Suite Double
$735.00
$321.00
$282.00
Ocean View Junior Suite King
Ocean Front Junior Suite King
$759.00
$329.00
Hotel Name: Hyatt Zilara Rose Hall
FLOW: June 04 - June 09, 2025
$352.00
$7,040.00
$408.00
$12,240.00
Swim Up Junior Suite Double (DBL)
$432.00
$8,640.00
Swim Up Junior Suite King (DBL)
20
$17,280.00
One Bedroom Swim Up Suite (DBL)
$452.00
$9,040.00
65
$54,240.00
$643.00
$291.00
$260.00
$755.00
$328.00
Swim Up Junior Suite Double
$803.00
$344.00
$300.00
Swim Up Junior Suite King
One Bedroom Swim Up Suite
$843.00
$357.00
ROOM RATES
All Inclusive Plan
Hotel offers the following services and amenities as part of the “All-Inclusive Plan”:
Please note that all meals and beverages are offered at Hotel’s restaurants and bars and are available during regular hours of operation. Services and amenities included in the “All-Inclusive Plan” but not used by guests shall not be exchanged for other services and do not qualify for discounts or refunds.
Any unused portions of the package are not refundable and are not exchangeable for other services.
Not Included
Group Terms & ConditionsContractual AgreementGroup Tour Contract rates and room blocks are not considered to be definite until a signed copy of the group tour contract, terms & conditions and addendums have been received by CV.Rooming ListRooming Lists, including Full Names of all persons traveling with Group Tour, Arrival and Departure Flight information and all other information pertinent to the appropriate servicing of the group, must be submitted as contracted forty-five (45) days prior to group's arrival. All rooms without names assigned will be released to Hotel's inventory upon notification, and the Group shall be charged for the rooms if the total of such rooms exceeds the Attrition Level as defined below. Rooming list revisions must clearly note which names have been revised or deleted. Special requests and Group VIPs must be included in the Rooming List. Those occupying Complimentary Rooms and Upgraded Rooms must be noted.
IncidentalsIndividual guest accounts are payable at check-out by cash or credit card. In order to be able to access the ancillary services of the Hotel, each guest will be required to present a valid credit card upon check-in, on which an amount of sufficient pre-authorization can be obtained to cover the anticipated use of Hotel’s ancillary services. All accounts must be settled prior to departure.Private Group FunctionsClassic Vacations does not participate in the planning, reservations or execution of any private functions or F & B requirements. Any additional events, parties, set ups, etc. must be requested to and confirmed by the resort contact. Additional costs and fees will be determined based upon size and requirements of the group, and payable to the hotel directly by separate contract. A hotel on-site event coordinator will be assigned to the group once group is contracted and under deposit.
ROOM ATTRITION AND CANCELLATION POLICY
Cancellation Policy: Begins January 26, 2025 as stated in this contract
To protect the bride å groom, in this agreement, we will be requiring the following:
- Nonrefundable & Non-transferrable $200 per room deposit required at time of booking (plus the cost of insurance if chosen)- Second Deposit of 20% will be due January 10, 2025
Cancellation policy
January 26 - February 24, 2025 - cancellations are subject to a 10% penalty
July 17-August 15, 2024 - cancellations are subject to a 60% penalty
August 16, 2024 to date of travel - cancellations are subject to a 100% penalty
Notice: If cancellation occurs, 100% of the deposit is non-refundable. We highly recommend trip insurance to protect your vacation investment.
Length of stay for social groups initial room block will be for maximum of 5 peaknight.
30% of peak night block is allowable for 2 days pre/post if requested.
Length of stay for peak nights over 5 must be approved by revenue.
NO STUDENT GROUPS
The parties acknowledge and agree that Hotel does not accommodate any type of student groups, including but not limited to spring break groups. Any leisure or social group that is predominantly comprised of guests under the age of 25, must be of a family nature where at least one parent stays in the room with their children.
CHECK-IN/CHECK-OUT
Check-in time at Hotel is 3:00 PM local time. Hotel will make commercially reasonable efforts to accommodate early arrivals. Check-out time is 11:00 AM local time. Group attendees staying in their rooms beyond the check-out time without Hotel authorization will be charged for an additional night stay at contracted Guest Room Rate.
NOISE CURFEW
Please note that Hotel has a noise curfew of 10 p.m. for all outdoor sound amplification. Speakers should be placed facing the ocean unless otherwise approved by Hotel. For all outdoor sound amplification, the maximum sound level is 70 decibels. Sound check for the band/musicians should take place, at the earliest, one-hour before the start of the corresponding event.
OUTSIDE VENDORS
Should Group elect to use any outside vendors to provide services during any of its events, including, but not limited to, audio/visual services, decorators, or others, Group must contact its Conference Services Manager as soon as possible. For any activity introduced onto Hotel’s premises by an outside vendor engaged by Group, Group will ensure that such vendors comply with the terms of this Agreement and with any requirements for such vendors as provided to Group by Hotel, including but not limited to entering into a services agreement with Hotel.
Group will be fully responsible for such vendors’ actions or inactions and agrees to remove from Hotel’s premises any outside vendor that Hotel deems objectionable or whose activities cause reasonable concern. Upon request, Group will provide a certificate of insurance from such outside vendors covering their actions and naming Hotel, the Hotel owner and the entity that manages the Hotel as additional insureds with regard to their activities. Group acknowledges and agrees that Hotel shall not be responsible for the proper performance of any outside vendor hired by Group, even if such outside vendor has been duly authorized by Hotel.
Please note that the use of any type of drone by our guests within the Hotel premises is strictly prohibited. Group may hire a professional photographer for purposes of taking pictures and/or videos at its private events, and if such photographer offers drone services, Group must obtain Hotel’s prior written authorization setting forth all the conditions under which the drone may be used by the professional photographer within the Hotel premises.
Hotel may only authorize the use of a drone that weighs less than 25kg. Please contact your Conference Services Manager for more details. Please note that additional fees shall apply for any outside vendor that Group hires. Please contact your Conference Services Manager for details.
DÉCOR
In the event Group plans to use any decorations, displays, signs and/or banners, these items must be approved by Hotel prior to arrival. Any decorations, signs and/or banners must conform to local regulations and Hotel policy. Items may not be attached to walls, ceilings, windows and fixtures with nails, staples, tape or any other substances unless written approval by Hotel is given in advance. Any damage incurred by unauthorized attachment of décor materials will be charged to Group and must be settled prior to departure. Any specific set-up may be subject to additional fees, including but not limited to any regulatory permits where applicable.
INDEMNIFICATION AND HOLD HARMLESS
Group agrees to defend, indemnify and hold harmless Playa Resorts Management Mexico, S. de R.L. de C.V., Hyatt Franchising Latin America, LLC, and their respective affiliates, and their respective officers, directors, stockholders, members, employees and agents from and against all claims, costs, losses, expenses, damages, actions, causes of action and/or liabilities, including reasonable attorneys’ fees, arising out of or resulting from (i) any act undertaken or committed by Group (including any of its members or attendees) or any contractors, vendors or subcontractors hired or engaged by Group in connection with the Enrollment Form or the Terms and Conditions, or (ii) any claim, action or cause of action, which may be asserted by a Group member or any Group attendee arising out of, or resulting from the Hotel's performance of this Enrollment Form.
SHIPPING OF MATERIAL
Please advise your Conference Services Manager of any shipping requirements for your Group as soon as possible. Please note that each jurisdiction has its own set of guidelines and regulations regarding the shipment/transportation of materials into the country, including any applicable fees and customs duties and regulations. The parties acknowledge and agree that it is Group’s exclusive responsibility to become familiar with any such regulations and to fully comply with them. Hotel has limited storage facilities and therefore, is not able to store display materials or show merchandise for a period longer than five (5) days prior to the first date on the Room Night Commitment. Additional handling charges may apply based upon size, weight, time and storage of such materials.
FORCE MAJEURE
In the event either party fails to perform its obligations hereunder in whole or in part, due to, but not limited to, acts of God, including fire, explosion, earthquakes, hurricanes, extreme inclement weather, epidemic, pandemic, quarantine, terrorism, civil disorder, public utility failure, curtailment of transportation affecting at least 50% of the group attendees, travel restriction issued by a governmental agency affecting at least 50% of the group attendees, strikes, labor slowdowns or unrest, flood, embargo, war, nuclear disaster or riot, existing and continuing at the time of performance of the obligations (a “Force Majeure Occurrence”), such failure to perform shall not be considered a breach of this Enrollment Form during the period of such disability. The disabled party shall use commercially reasonable efforts to meet its obligations hereunder during the period of such disability.
The disabled party shall promptly and in writing notify the other party of the Force Majeure Occurrence and advise the other party of the extent of the disabled party’s disability and the expected duration of the disabled party’s inability to perform its obligations hereunder. The parties will use commercially reasonable efforts to provide a work-around solution to the Force Majeure Occurrence.
GENERAL TERMS AND CONDITIONS. The definitions, terms and conditions set forth in Exhibit A ("General Terms"), attached hereto are hereby incorporated into this Agreement.
Notwithstanding anything contained in your Cardholder Agreement with the provider that is to the contrary, written notice of rejection or cancellation of these arrangements must be received in writing within the time limits stated in the Terms & Conditions. If not received, no charge-backs or cancellation will then be accepted. Your signature on this charge confirmation form is an acknowledgment that you have received and read the Terms & Conditions and that you understand the Cancellation Policy, which details the supplier and company's policies on payments, cancellations, and refunds for the travel arrangements you have made. You should review this document thoroughly before finalizing any travel arrangements. I am aware of all cancellation policies and agree not to dispute or attempt to chargeback any of the above signed for and acknowledged charges. Your card will not be charged when you submit this booking form. It will take 5-7 business days to process your card and it will be processed only after your booking has been confirmed. You will receive an invoice via email once your card has been processed and booking confirmed; the email will have payment plan instructions.
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