3. Guest Booking Requirements & Payment Schedule
The Client understands that each guest reserving accommodations within the destination wedding room block will receive an individualized reservation through Grace Resorts.
The Client further acknowledges and agrees that:
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Each guest will be placed on a monthly payment schedule established by Authentic Travel Connections to help ensure all supplier payment deadlines are met.
- Monthly payment amounts may vary based on booking date, room category, supplier requirements, and travel package selected.
- Guests are responsible for making all scheduled payments by the due dates established by Authentic Travel Connections.
- Failure to remain current on scheduled payments may result in cancellation of the reservation and applicable supplier cancellation penalties.
- Every guest reservation is governed by the Authentic Travel Connections Terms & Conditions. By submitting a deposit toward their reservation, each guest acknowledges and accepts the Authentic Travel Connections Terms & Conditions in their entirety.
- Each guest is individually responsible for complying with all Authentic Travel Connections policies, supplier terms, payment deadlines, cancellation policies, passport requirements, and all applicable travel requirements.
Authentic Travel Connections establishes monthly payment schedules to protect the integrity of the group contract and to ensure compliance with supplier contractual obligations and payment deadlines.
4. Travel Protection
The Client acknowledges that destination wedding travel represents a significant financial investment and has been advised to purchase travel protection, including but not limited to:
- Trip Cancellation
- Trip Interruption
- Medical Coverage
- Emergency Medical Evacuation
- Baggage Protection
Authentic Travel Connections shall not be responsible for losses, penalties, or expenses that could have been covered by travel insurance.
5. Passport, Visa, Health & Entry Requirements
The Client understands that it is their responsibility, and the responsibility of every guest traveling within the group, to ensure compliance with all travel requirements, including:
- Valid passports
- Required visas
- Immigration requirements
- Customs regulations
- Health requirements
- Vaccinations
- Country entry requirements
- TSA and airline regulations
Authentic Travel Connections accepts no responsibility if travel is denied, interrupted, delayed, or canceled due to failure to satisfy these requirements.
6. Limitation of Liability
The Client agrees that Tyrone Bowie and Authentic Travel Connections shall not be held liable for injury, damage, loss, delay, inconvenience, additional expenses, or other damages arising from circumstances beyond the reasonable control of Authentic Travel Connections, including but not limited to:
- Supplier performance
- Weather
- Natural disasters
- Acts of God
- Labor disputes
- Government actions
- Airline schedule changes
- Mechanical failures
- Supplier insolvency
- Resort operational changes
- Changes to supplier policies
7. Group Room Block Commitment
By signing this agreement, the Client guarantees a minimum of ten (10) double-occupancy rooms booked through Authentic Travel Connections.
The Client understands and agrees that:
- If the minimum room requirement is not met, a penalty equal to 15% of the total land cost will be assessed for each room below the required minimum.
- This penalty offsets supplier commitments and administrative expenses associated with securing the contracted room block.
8. Group Amenities & Benefits
Provided the destination wedding group qualifies and all supplier requirements have been satisfied, the following amenities are included:
Complimentary Room Benefit
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Every 10th paid room is complimentary (based on double occupancy), in accordance with supplier policies.
Complimentary Cocktail Hour
- One (1) complimentary cocktail hour for groups with 10 or more booked rooms.
- Maximum of 30 guests.
- This benefit may not be combined with any cocktail hour already included in the selected wedding package.
Private Group Check-In
- Available for guests arriving together.
- Must be requested at least 45 days prior to arrival.
- Subject to resort approval and operational availability.
Spa Benefits
Guests booked within the contracted room block will receive:
- 20% discount on spa services
- 10% discount on spa retail products
Spa discounts are subject to resort policies and cannot be combined with other promotions unless permitted by the resort.
Supplier Amenities Disclaimer
The Client acknowledges that all amenities listed above are provided by the resort or supplier and remain subject to supplier policies, availability, and operational requirements.
Supplier amenities are earned based upon the final number of qualifying rooms booked, paid, and traveled.
If:
- Required room minimums are not met;
- Guests cancel their reservations;
- Supplier promotions change; or
- Operational circumstances require adjustments,
the listed amenities may be reduced, substituted, or withdrawn without liability to Authentic Travel Connections.
Authentic Travel Connections will make every reasonable effort to secure all available amenities but cannot guarantee supplier-provided benefits beyond its control.
9. Dispute Resolution
The parties agree that any dispute arising from this Agreement shall first be addressed through good-faith negotiation.
If resolution cannot be reached, all disputes shall be resolved through binding arbitration in the State of Texas.
The prevailing party shall be entitled to recover reasonable attorney's fees, arbitration costs, court costs, and other legal expenses.
10. Acknowledgment & Acceptance
By signing below, the Client acknowledges that they have carefully read, fully understand, and voluntarily agree to the terms and conditions contained within this Agreement.
The Client further acknowledges that:
- They have had the opportunity to ask questions before signing.
- They understand Grace Resorts acts solely as a travel advisor and intermediary.
- They understand that all deposits are non-refundable.
- They understand that all payments are non-refundable unless covered by an approved travel insurance claim.
- They understand supplier terms and conditions govern all travel arrangements.
- They authorize Grace Resorts to arrange destination wedding travel services on their behalf.
This Agreement constitutes the entire agreement between the parties regarding destination wedding planning services provided by Authentic Travel Connections and supersedes all prior verbal or written discussions.
